Grace Montessori School Parent/Student Hand Book - Page 2
Please be sure that you
have thoroughly read and understand the Grace Montessori School handbook. Please
let us know if you have any questions, comments,
suggestions or concerns. When
you have finished reading the handbook, please print out the
Parent/Student handbook agreement form available at the end of this
page, read and sign it and
return it with your child's registration package. Signing the form
indicates that you have read and fully understand the hand book and are
prepared to work with the school
on the guidelines we have put in place for our school.
General Information Categories:
will be a ratio of 1 teacher for every 6 children in our Basic Trust
classroom and a ratio of 1 teacher for every 12 children in our Combo
and Kindergarten classes. We will maintain these ratios at all times
throughout our school year.
students will participate in a weekly, half-hour Spanish class.
Grace Montessori admits students on a non-discriminatory basis. We
accept children from 18 months to six years of age. Exceptions on the
age will be made on the child's readiness and will be decided by the
Director and staff. Grace Montessori complies with all applicable
Federal, State and local laws concerning equal employing and
discrimination in places of public accommodation. It is our policy not
to discriminate based on an individuals race, color, religion, sex,
national origin, physical or mental disability, Veteran status, age or
any other basis protected by Federal, State or local law. This policy
applies equally to employees, applicants for employment, contractors,
guests and enrolled as well as prospective students and their parents.
Grace Montessori reserves the right to maintain class balance with
respect to age and curriculum needs. Students will be considered based
upon available class space at the time of application.
Children that are existing students will be offered the opportunity to
make first choice in programs and enrollment. Once existing students
are served, priority will go to siblings, alumni and public waiting
list children, respectively. The Director reserves the right to adjust
enrollment placement of children at any time.
Grace Montessori is a certified and licensed
program. We operate in accordance with licensing rules and regulation
for Childcare Facilities as outlined by the department of Health's
Services through the State Of Idaho.
We believe in an open
door policy. You are welcome to visit your child's classroom at any
time without having to be announced. We encourage you to be a part of
your child's Montessori experience. Please be considerate of your
child's separation issues as well as classroom etiquette when visiting
Parents are asked to notify the school your child will not be attending
for any reason. There is no reduction in tuition for absences and/or
vacations. We ask that you make a commitment to have your child attend
regularly and be ready to begin class at the scheduled time. Children
must arrive no later than 8:45 a.m. for the morning class and 12:45
p.m. for the afternoon class to attend school that day. Children must
arrive on time as it is imperative to maintain our school structure.
Children are admitted for the duration of the
academic school year. Any withdrawals from the school should be made as
soon as possible. A refund for the pro-rated, unused portion of the
prepaid deposit will be refunded. Registration fees are non-refundable.
The Director, on an individual basis, will make reimbursements. Please
make all written requests for withdrawal one month prior to the final
date your child will attend. These same policies also apply for Summer
Yearly tuition is based on nine months equally for school. Extended
days are not figure in with the monthly tuition so they will be billed
on an extended day basis. Tuition payments are due in full by the 5th
of every month for the current month. There will be a $35.00 late fee
assessed to payments made after the 5th of the month. A $25.00
non-sufficient funds fee, per check, will be assessed to any returned
checks. If payment is not received before the 15th of the following
month and no alternative arrangements have been made with the Director,
the child will not be entitled to attend school until outstanding
balances have been paid in full.
6:00 p.m. Late Fee:
It is vital to your child the he/she be collected on
time. Therefore, the consequences for a tardy parent are strong. For
each 5 minutes of tardiness, a charge of $10.00 will be assessed to
their next bill, listing the date and time of the incident. Any
problems or emergencies must be communicated to the staff prior to the
Drop Off Policy:
We can't stress enough the importance of the arrival and departure
transitions. A punctual arrival is critical! Prompt arrival makes it
possible for your child to settle smoothly into his/her daily routine
primarily because your child will receive an appropriate greeting time
with their teacher, assistant and peers. Arriving at school late not
only gets your child's day off to a rocky start, but it breaks the
other children's fragile concentration and its not fair to the rest of
the class. Happy, positive and prompt good byes will also make daily
transitions go smoother and easier for the children and staff.
Children will be released to those persons listed on the emergency form
only. If there is a change to this, it must be submitted in writing and
added to the forms in the office. Proof of identification is required
at the time of pick up from anyone who has not previously picked up the
child or at time identification is requested. On occasion, a parent may
need to call the school to authorize an additional person to pick up a
child from the school. The person picking up the child must have proper
identification and a relationship to the child. Always have contact
with a staff member in the classroom or on the playground when picking
up your child.
If you have an interest in something or a talent, passion, etc., please
let us know if you would like to volunteer to present a program to your
child's class. Contact your child's teacher if you are interested. The
volunteer policy in the Basic Trust classroom may not be possible due
to toddler separation issues.
- Parent Teacher Organization Policy:
Purpose: The Grace Montessori Parent Teacher Organization
provides ways for parents to contribute to the school's mission and
goals, builds the connection between parents and the school and
enhances the sense of community.
The PTO supports efforts
- School functions to build connections between the families and with
- Teach support to ease the burden of chores that fall on our teachers.
- Community involvement to help the school give back to the community.
- Supporting parent education to help parents understand the Montessori
- Welcoming new families into the school community and ensuring that
they fully understand all the opportunities and obligation that are
associated with the school.
- Ground maintenance to help provide an environment of beauty for our
The PTO usually meets once a month to coordinate efforts and programs.
These meetings are open to all parents. Meeting dates and times are
posted on the school calendar and not announced in the school
newsletter. If you have a suggested and are unable to attend the
meeting, please contact the PTO officer or committee head. Any time you
have a question or comment regarding the PTO effort, please feel free
to contact the PTO President.
For each activity or function, there is a leader assigned. Leadership
can take many forms, most often a parent, sometimes a teacher and
sometimes the leadership of a parent staff member or multiple parents
working as a committee, these people are the one who truly make events
Children who require a mid-day nap, will be given the opportunity to
take one. Please bring a blanket and pillow with a sleep sack or
pillowcase, we will provide a sleep mat. Children may bring one small
sleeping buddy such as a stuffed animal or a doll. Please label all of
the child's belongings for the health purposes. It is required that all
pillows and blankets be taken home at the end of the week to wash and
be returned the following week.
Grace Montessori shall not display or condone any
form of child abuse, neglect or exploitation. Our goal at Grace
Montessori is to work with the children to develop internal control of
his/her behavior. The options for guidance and discipline take various
forms and are as follows:
Environment-peace table. This is a space created in each classroom
where the child may go to re-group and collect him/herself. It is quite
and peaceful and provides an
activity geared toward refocusing and reflection.
2. Logical rules
which involves concepts such as "hands are for helping, not for
hurting", "use your words" and taking care of the environment.
behavior: We encourage the children when they are making good choices
4. Redirection: We
may need to remove a child from the situation and place the child in
another area of the environment to give them an opportunity to refocus
Grace Montessori will use the following guidelines:
1. Staff members
will define and maintain consistent, reasonable rules and limitations
for a child's behavior and will teach, model and encourage orderly
control and age appropriate behavior.
2. The teacher will
explain to the child why a particular behavior is not allowed or
appropriate and will suggest an alternative and assist the child to
become engaged in an
3. If the teachers
determines that a child's behavior may result in harm to him/herself or
others, the teacher may gently hold the child until he/she regains
control of their
4. A staff member
shall ensure that the method of discipline used will not cause harm to
the health, safety or welfare of a child.
5. Any abuse
punishment, including verbal, by any staff member or parent, on the
premises, will not be permitted.
If an ongoing challenge arises with excessive biting
and/or hitting, the following procedures will be followed:
- Incident 1: An incident report to notify parents will go home
- Incident 2: An incident report to notify parents will go home with a
warning that the child may be sent home for any further incident.
- Incident 3: The child will be sent home.
The head teacher of the classroom will review the time frame of the
incidents, the frequency of the incidents and the severity of the
incidents and any related circumstances will be considered when making
a disciplinary decision.
Grace Montessori reserves the right to cancel the enrollment of a child
for the following reasons:
1. Non-payment or excessive late payment fees.
2. Failure to observe the rules of the school.
3. Physical and/or verbal abuse of staff or children by a parent or a
4. If a child is constantly disruptive and interfering with the
learning process of peers in his/her class.
5. The school is unable to meet the special needs of the child.
In the event that there is a concern regarding the child's continued
participation in the classroom, Grace Montessori will immediately
contact the respective parents for a conference. It is left to the
discretion of the head teacher to continue enrollment of the child
under challenging circumstances.
When children are ill, they need special attention and tender loving
care. Please do not send your child to school with a fever of 99 or
above, or when taken under the arm add one point, sore throat, bad
cough or Flu symptoms. If your child shows signs of being ill while at
school, you will be contacted to come to school and pick up your child.
A child must be free of a fever for at least 24 hours before returning
to school. If your child is on antibiotics, he/she must have been on
the medication for at least 24 hours before returning to school.
Sending children to school when they are sick exposes the other
children as well as the staff to whatever illness your child has and
this can create a long lasting circle of illness in the school. A child
who is sick will have a hard time concentrating and will not be at
their best for learning the days lessons. We ask that you please help
us to maintain and healthy learning environment for the children and
staff by keeping your child home when they are sick.
In the event of a communicable disease, notices will be sent home to
children have been exposed. A Doctor's release may be requested upon
the return of children who were absent due to a communicable disease
A completed Medication/Treatment Authorization form must be filled out
by the parent of any child who requires medication at school. The form
along with the medication in the original container showing the
Doctor's prescription instructions must be brought to the school before
a medication will be administered to any child. A Medication/Treatment
Authorization form must accompany ALL
medications included but not limited to the following: Sunscreen,
lotions, diaper rash ointments and chap stick. All medications must be
given to the head teacher of the classroom upon arrival and all
prescriptions must have the following information listed: Expiration
date, First and last name of the child taking the medication,
prescription number, dosage and routine administration, instructions
for administration, if indicated, there should be starting and ending
dates of the dosage period, times and frequency of administration for
doses needed during school hours and the date of authorization. We ask
that you NOT leave ANY medications in your child's
backpack, coat pockets, lunch boxes or cubbies at school, please make
sure that ALL medications are
given directly to a staff member.
The teacher shall:
1. Administer a
prescription medication provided by a parent for a child only from a
container prepackaged and labeled for use by the manufacturer and
labeled with the child's
2. Log name and
amount of medication administered and the prescription number, if any.
3. Log the date and
time the medication was administered.
4. Log the
signature of the staff member who administered the medications to the
child. The record shall be maintained on facility premises from 12
months from the date the
medication was administered.
5. Grace Montessori
shall return all unused medication to the parent when the medication
prescription date has expired, the medication is no longer be
administered to the child
or in cases where a child is no longer enrolled at
Grace Montessori or a parent is unable to be located, the medication
will be disposed of.
To print an authorization form for medication click here: Medication/Treatment
We ask that you not send toys, other than a small buddy to nap with, to
school with your child. We ask that you not send any belongings that
are not necessary, to school with your child as these items can be
broken, lost and cause distractions during class times. We ask that
items that are necessary, such as: lunch, jacket, extra clothing and
items needed for napping, be transported to school in your child's
Lunch And Snack
Healthy and nutritious snacks will be provided for your child every
day. The snacks will be low in sugar. A snack calendar will be sent
home at the beginning of each month. The snack calendar indicates the
day that your child is responsible to supply the class snack and will
give you a suggestion of what to bring. Water is available and supplied
to the children at all times during the day.
All children who stay past 11:30 p.m. must bring a lunch from home. We
ask that the lunch be provided in an insulated lunch box with your
child's name clearly marked and easily visible and that the lunches
include healthy, nutritious foods low in sugar. Please provide and ice
pack to keep food in your child's lunch bunch fresh and if needed, a
thermos containing their warm foods. Please label any containers that
will not be thrown away, such as Tupperware, with the child's name
clearly visible on the item to ensure that it will be returned to you.
In the event that your child does not bring lunch to school, we may
contact you and we ask that you not bring fast food as this disrupts
the class and distracts from those eating a healthy, nutritious lunch.
If your child does not have a lunch, we will provide a balanced meal
and a charge of $2.50 will appear on your next bill.
We ask that you not send soda pop or candy in your child's lunch, these
items will not be served at lunch and will be returned to your child's
lunch box. If your child has a special diet or has an allergy to any
foods, please notify the head teacher and fill out and emergency form
stating the food allergy and if there is any medication supplied such
as an Epi Pen.
You are invited to celebrate your child's life with us in the
classroom. We meet together at our line and set up the months of the
year around the "Sun", with a candle sitting in the middle of the Sun.
Your child holds the globe and starting at his/her birth month, walks
around the Sun one time for each year of their life. The teacher will
introduce the child and then mom or dad will share events from the
first year of the child's birth, if mom or dad is not available, the
teacher will share the information, information about each year of the
child's life is shared as they walk around the Sun.
This celebration is a nice way to share the life of your child with the
class and focuses on your child's life rather than gifts and sweet
treats. Our focus is to acknowledge this special time by recognizing
the unique and special traits and events in your child's life. The
celebration of life may vary from room to room and teacher to teacher
and is based on the age of the child and the individuality of the
Clothing And Personal Items Policy:
Please dress your child in comfortable, season and weather appropriate
clothing that will be easy for them to manage.
We ask that you supply an extra set of clothing, also weather
appropriate, for your child and that it be kept in their backpack at
all times. A complete change of clothing should include the following:
shirt, pants/shorts, underwear and socks. Please keep these items in a
labeled, Zip lock bag inside of your child's back pack. Please make
sure that you label all clothing, including coats, hats and gloves with
your child's name in permanent marker.
Each parent will be required to provide the necessary enrollment
information prior to the beginning of school. Immunization records
should be kept updated at all times. All records of children attending
Grace Montessori School are kept confidential.
Note: If you have
chosen not to get your child immunized, you MUST agree that in the event of any
kind of outbreak, such as, but not limited to Measles, you will keep
your child home for 21 days from the date of the outbreak. You will be
required to pay full tuition for the time your child is out of school,
in order to hold their spot. Print out that agreement for here: Unvaccinated
Grace Montessori shall obtain written permission from a parent before a
child participates in any field trips. A general field trip permission
slip will be filled out and will cover all field trips throughout the
year. A field trip permission slip will include:
1. The date and
purpose of the field trip
2. The times of
departure and return to school
3. The name,
address and telephone number of the destination.
4. The cost, if
applicable, of the field trip.
You child will not be able to join any field trips without a permission
slip being filled out. You may be asked if you are available to help
transport children to and from a field trip. Details and sign up sheets
are posted in advance for children and adults who will be participating
in a field trip.
Observations of your child's classroom are encourage
and may be scheduled through the head teacher of your child's class.
There are observation guidelines that we hand out to help maximize your
time in the classroom. We ask parents to refrain from doing any
observation time prior to October 15th as this is the time in which the
children are establishing a routine and settling into the school year.
Conferences are held twice throughout the school year. Both parents are
expected to attend the conference with their child's teachers. Please
see the school calendar for conference dates. Sign up sheets will be
available before the conferences take place. Parents will have the
opportunity to reschedule the conference up to two weeks after the
scheduled conference time if needed.
Parent/Child conferences are important as this is when the children
will show you what they have been working on throughout the year.
Kindergarten students going into first grade will have a parent/teacher
conference in the Spring.
Basic trust will also have parent/teachers conferences throughout the
With The Teacher:
We ask that parents share and communicate with the teachers on a
regular, as needed basis. It is difficult for the teachers to discuss
anything at length during drop off and pick up times or during class
time. Teachers appreciate messages, questions, suggestions and other
communications in written form and will meet face to face when as