Grace Montessori School Parent/Student Hand Book - Page
be sure that you have thoroughly read and understand the
Grace Montessori School handbook. Please let us know if you
have any questions, comments,
suggestions or concerns.
When you have finished reading the handbook, please print
out the Parent/Student handbook agreement form available
at the end of this
page, read and sign
it and return it with your child's registration package.
Signing the form indicates that you have read and fully
understand the hand book and are
prepared to work with the
school on the guidelines we have put in place for our
General Information Categories:
be a ratio of 1 teacher for every 6 children in
our Basic Trust classroom and a ratio of 1
teacher for every 12 children in our Combo and
Kindergarten classes. We will maintain these
ratios at all times throughout our school year.
will participate in a weekly, half-hour Spanish
Grace Montessori admits students on a
non-discriminatory basis. We accept children
from 18 months to six years of age. Exceptions
on the age will be made on the child's readiness
and will be decided by the Director and staff.
Grace Montessori complies with all applicable
Federal, State and local laws concerning equal
employing and discrimination in places of public
accommodation. It is our policy not to
discriminate based on an individuals race,
color, religion, sex, national origin, physical
or mental disability, Veteran status, age or any
other basis protected by Federal, State or local
law. This policy applies equally to employees,
applicants for employment, contractors, guests
and enrolled as well as prospective students and
Grace Montessori reserves the right to maintain
class balance with respect to age and curriculum
needs. Students will be considered based upon
available class space at the time of
Children that are existing students will be
offered the opportunity to make first choice in
programs and enrollment. Once existing students
are served, priority will go to siblings, alumni
and public waiting list children, respectively.
The Director reserves the right to adjust
enrollment placement of children at any time.
Grace Montessori is a certified and
licensed program. We operate in accordance with
licensing rules and regulation for Childcare
Facilities as outlined by the department of
Health's Services through the State Of Idaho.
believe in an open door policy. You are
welcome to visit your child's classroom at
any time without having to be announced. We
encourage you to be a part of your child's
Montessori experience. Please be considerate
of your child's separation issues as well as
classroom etiquette when visiting the
Parents are asked to notify the school your
child will not be attending for any reason.
There is no reduction in tuition for absences
and/or vacations. We ask that you make a
commitment to have your child attend regularly
and be ready to begin class at the scheduled
time. Children must arrive no later than 8:45
a.m. for the morning class and 12:45 p.m. for
the afternoon class to attend school that day.
Children must arrive on time as it is imperative
to maintain our school structure.
We understand that unexpected illnesses can
happen at any time causing your child to be
absent from school for lengthy periods of time.
In order to keep your child's time slot and
space open at the school, in the event of an
extended absence, tuition payments will need to
continue. Tuition covers teachers salaries as
well as other expenses associated with keeping
the school open and functioning properly. In
order to avoid layoffs and other cost cuts,
tuition fees are necessary even during illness,
vacations and other non- school related
absences. We thank you for your understanding in
Children are admitted for the duration of
the academic school year. Any withdrawals from
the school should be made as soon as possible.
Registration fees are non-refundable.
Please make all written requests for withdrawal
one month prior to the final date your child
will attend. These same policies also apply for
Summer enrollments. IF
YOU DO NOT GIVE A 30 DAY NOTICE OF WITHDRAWAL,
YOU WILL FORFEIT THE REMAINDER OF YOUR CHILD'S
TUITION FOR THE MONTH.
Yearly tuition is based on nine months equally
for school. Extended days are not figure in with
the monthly tuition so they will be billed on an
extended day basis. Tuition payments are due in
full by the 5th of every month for the current
month. There will be a $35.00 late fee assessed
to payments made after the 5th of the month. A
$25.00 non-sufficient funds fee, per check, will
be assessed to any returned checks. PAYMENT
IS DUE ON THE 5TH OF EACH MONTH, IF PAYMENT IS
ONE MONTH OR MORE BEHIND, GRACE MONTESSORI
SCHOOL RESERVES THE RIGHT TO END YOUR CHILD'S
ENROLLMENT IN OUR SCHOOL.
p.m. Late Fee:
It is vital to your child the he/she be
collected on time. Therefore, the consequences
for a tardy parent are strong. FOR
EACH MINUTE OF TARDINESS $1.00 WILL NEED TO BE
PAID DIRECTLY TO THE TEACHER BEFORE LEAVING,
ON THE DAY YOU ARE LATE. Any problems
or emergencies must be communicated to the staff
as soon as possible when you find out about
We can't stress enough the importance of the
arrival and departure transitions. A punctual
arrival is critical! Prompt arrival makes it
possible for your child to settle smoothly into
his/her daily routine primarily because your
child will receive an appropriate greeting time
with their teacher, assistant and peers.
Arriving at school late not only gets your
child's day off to a rocky start, but it breaks
the other children's fragile concentration and
its not fair to the rest of the class. Happy,
positive and prompt good byes will also make
daily transitions go smoother and easier for the
children and staff.
Of Children Policy:
Children will be released to those persons
listed on the emergency form only. If there is a
change to this, it must be submitted in writing
and added to the forms in the office. Proof of
identification is required at the time of pick
up from anyone who has not previously picked up
the child or at time identification is
requested. On occasion, a parent may need to
call the school to authorize an additional
person to pick up a child from the school. The
person picking up the child must have proper
identification and a relationship to the child.
Always have contact with a staff member in the
classroom or on the playground when picking up
If you have an interest in something or a
talent, passion, etc., please let us know if you
would like to volunteer to present a program to
your child's class. Contact your child's teacher
if you are interested. The volunteer policy in
the Basic Trust classroom may not be possible
due to toddler separation issues.
Parent Teacher Organization Policy:
Purpose: The Grace Montessori Parent
Teacher Organization provides ways for parents
to contribute to the school's mission and goals,
builds the connection between parents and the
school and enhances the sense of community.
supports efforts through:
- School functions to build connections between
the families and with staff members.
- Teach support to ease the burden of chores
that fall on our teachers.
- Community involvement to help the school give
back to the community.
- Supporting parent education to help parents
understand the Montessori approach.
- Welcoming new families into the school
community and ensuring that they fully
understand all the opportunities and obligation
that are associated with the school.
- Ground maintenance to help provide an
environment of beauty for our children.
The PTO usually meets once a month to coordinate
efforts and programs. These meetings are open to
all parents. Meeting dates and times are posted
on the school calendar and not announced in the
school newsletter. If you have a suggested and
are unable to attend the meeting, please contact
the PTO officer or committee head. Any time you
have a question or comment regarding the PTO
effort, please feel free to contact the PTO
For each activity or function, there is a leader
assigned. Leadership can take many forms, most
often a parent, sometimes a teacher and
sometimes the leadership of a parent staff
member or multiple parents working as a
committee, these people are the one who truly
make events possible.
Children who require a mid-day nap, will be
given the opportunity to take one. Please bring
a blanket and pillow with a sleep sack or
pillowcase, we will provide a sleep mat.
Children may bring one small sleeping buddy such
as a stuffed animal or a doll. Please label all
of the child's belongings for the health
purposes. It is required that all pillows and
blankets be taken home at the end of the week to
wash and be returned the following week.
Grace Montessori shall not display or
condone any form of child abuse, neglect or
exploitation. Our goal at Grace Montessori is to
work with the children to develop internal
control of his/her behavior. The options for
guidance and discipline take various forms and
are as follows:
Environment-peace table. This is a space created
in each classroom where the child may go to
re-group and collect him/herself. It is quite
and peaceful and provides an
activity geared toward
refocusing and reflection.
Logical rules which involves concepts such as
"hands are for helping, not for hurting", "use
your words" and taking care of the environment.
Positive behavior: We encourage the children
when they are making good choices
We may need to remove a child from the situation
and place the child in another area of the
environment to give them an opportunity to
refocus and consider
Grace Montessori will use the following
members will define and maintain consistent,
reasonable rules and limitations for a child's
behavior and will teach, model and encourage
orderly conduct, personal
control and age appropriate
teacher will explain to the child why a
particular behavior is not allowed or
appropriate and will suggest an alternative and
assist the child to become engaged in an
the teachers determines that a child's behavior
may result in harm to him/herself or others, the
teacher may gently hold the child until he/she
regains control of their
staff member shall ensure that the method of
discipline used will not cause harm to the
health, safety or welfare of a child.
abuse punishment, including verbal, by any staff
member or parent, on the premises, will not be
If an ongoing challenge arises with
excessive biting and/or hitting, the following
procedures will be followed:
- Incident 1: An incident report to notify
parents will go home
- Incident 2: An incident report to notify
parents will go home with a warning that the
child may be sent home for any further incident.
- Incident 3: The child will be sent home.
The head teacher of the classroom will review
the time frame of the incidents, the frequency
of the incidents and the severity of the
incidents and any related circumstances will be
considered when making a disciplinary decision.
Grace Montessori reserves the right to cancel
the enrollment of a child for the following
1. Non-payment or excessive late payment fees.
2. Failure to observe the rules of the school.
3. Physical and/or verbal abuse of staff or
children by a parent or a child.
4. If a child is constantly disruptive and
interfering with the learning process of peers
in his/her class.
5. The school is unable to meet the special
needs of the child.
In the event that there is a concern regarding
the child's continued participation in the
classroom, Grace Montessori will immediately
contact the respective parents for a conference.
It is left to the discretion of the head teacher
to continue enrollment of the child under
When children are ill, they need special
attention and tender loving care. Please do not
send your child to school with a fever of 99 or
above, or when taken under the arm add one
point, sore throat, bad cough or Flu symptoms.
If your child shows signs of being ill while at
school, you will be contacted to come to school
and pick up your child. A child must be free of
a fever for at least 24 hours before returning
to school. If your child is on antibiotics,
he/she must have been on the medication for at
least 24 hours before returning to school.
Sending children to school when they are sick
exposes the other children as well as the staff
to whatever illness your child has and this can
create a long lasting circle of illness in the
school. A child who is sick will have a hard
time concentrating and will not be at their best
for learning the days lessons. We ask that you
please help us to maintain and healthy learning
environment for the children and staff by
keeping your child home when they are sick.
In the event of a communicable disease, notices
will be sent home to children have been exposed.
A Doctor's release may be requested upon the
return of children who were absent due to a
communicable disease including Lice.
A completed Medication/Treatment Authorization
form must be filled out by the parent of any
child who requires medication at school. The
form along with the medication in the original
container showing the Doctor's prescription
instructions must be brought to the school
before a medication will be administered to any
child. A Medication/Treatment Authorization form
must accompany ALL
medications included but not limited to the
following: Sunscreen, lotions, diaper rash
ointments and chap stick. All medications must
be given to the head teacher of the classroom
upon arrival and all prescriptions must have the
following information listed: Expiration date,
First and last name of the child taking the
medication, prescription number, dosage and
routine administration, instructions for
administration, if indicated, there should be
starting and ending dates of the dosage period,
times and frequency of administration for doses
needed during school hours and the date of
authorization. We ask that you NOT
medications in your child's backpack, coat
pockets, lunch boxes or cubbies at school,
please make sure that ALL
medications are given directly to a staff
a prescription medication provided by a parent
for a child only from a container prepackaged
and labeled for use by the manufacturer and
labeled with the child's
name and amount of medication administered and
the prescription number, if any.
the date and time the medication was
the signature of the staff member who
administered the medications to the child. The
record shall be maintained on facility premises
from 12 months from the date the
medication was administered.
Montessori shall return all unused medication to
the parent when the medication prescription date
has expired, the medication is no longer be
administered to the child
or in cases where a child is
no longer enrolled at Grace Montessori or a
parent is unable to be located, the medication
will be disposed of.
To print an authorization form for medication
click here: Medication/Treatment
We ask that you not send toys, other than a
small buddy to nap with, to school with your
child. We ask that you not send any belongings
that are not necessary, to school with your
child as these items can be broken, lost and
cause distractions during class times. We ask
that items that are necessary, such as: lunch,
jacket, extra clothing and items needed for
napping, be transported to school in your
And Snack Policy:
Healthy and nutritious snacks will be provided
for your child every day. The snacks will be low
in sugar. A snack calendar will be sent home at
the beginning of each month. The snack calendar
indicates the day that your child is responsible
to supply the class snack and will give you a
suggestion of what to bring. Water is available
and supplied to the children at all times during
All children who stay past 11:30 p.m. must bring
a lunch from home. We ask that the lunch be
provided in an insulated lunch box with your
child's name clearly marked and easily visible
and that the lunches include healthy, nutritious
foods low in sugar. Please provide and ice pack
to keep food in your child's lunch bunch fresh
and if needed, a thermos containing their warm
foods. Please label any containers that will not
be thrown away, such as Tupperware, with the
child's name clearly visible on the item to
ensure that it will be returned to you. In the
event that your child does not bring lunch to
school, we may contact you and we ask that you
not bring fast food as this disrupts the class
and distracts from those eating a healthy,
nutritious lunch. If your child does not have a
lunch, we will provide a balanced meal and a
charge of $2.50 will appear on your next bill.
We ask that you not send soda pop or candy in
your child's lunch, these items will not be
served at lunch and will be returned to your
child's lunch box. If your child has a special
diet or has an allergy to any foods, please
notify the head teacher and fill out and
emergency form stating the food allergy and if
there is any medication supplied such as an Epi
You are invited to celebrate your child's life
with us in the classroom. We meet together at
our line and set up the months of the year
around the "Sun", with a candle sitting in the
middle of the Sun. Your child holds the globe
and starting at his/her birth month, walks
around the Sun one time for each year of their
life. The teacher will introduce the child and
then mom or dad will share events from the first
year of the child's birth, if mom or dad is not
available, the teacher will share the
information, information about each year of the
child's life is shared as they walk around the
This celebration is a nice way to share the life
of your child with the class and focuses on your
child's life rather than gifts and sweet treats.
Our focus is to acknowledge this special time by
recognizing the unique and special traits and
events in your child's life. The celebration of
life may vary from room to room and teacher to
teacher and is based on the age of the child and
the individuality of the classroom.
Clothing And Personal Items Policy:
Please dress your child in comfortable, season
and weather appropriate clothing that will be
easy for them to manage.
We ask that you supply an extra set of clothing,
also weather appropriate, for your child and
that it be kept in their backpack at all times.
A complete change of clothing should include the
following: shirt, pants/shorts, underwear and
socks. Please keep these items in a labeled, Zip
lock bag inside of your child's back pack.
Please make sure that you label all clothing,
including coats, hats and gloves with your
child's name in permanent marker.
Each parent will be required to provide the
necessary enrollment information prior to the
beginning of school. Immunization records should
be kept updated at all times. All records of
children attending Grace Montessori School are
you have chosen not to get your child immunized,
agree that in the event of any kind of outbreak,
such as, but not limited to Measles, you will
keep your child home for 21 days from the date
of the outbreak. You will be required to pay
full tuition for the time your child is out of
school, in order to hold their spot. Print out
that agreement for here: Unvaccinated
Grace Montessori shall obtain written permission
from a parent before a child participates in any
field trips. A general field trip permission
slip will be filled out and will cover all field
trips throughout the year. A field trip
permission slip will include:
date and purpose of the field trip
times of departure and return to school
name, address and telephone number of the
cost, if applicable, of the field trip.
Your child will not be able to join any field
trips without a permission slip being filled
out. You may be asked if you are available to
help transport children to and from a field
trip. Details and sign up sheets are posted in
advance for children and adults who will be
participating in a field trip.
Observations of your child's classroom
are encouraged and may be scheduled through the
head teacher of your child's class. There are
observation guidelines that we hand out to help
maximize your time in the classroom. We ask
parents to refrain from doing any observation
time prior to October 15th as this is the time
in which the children are establishing a routine
and settling into the school year.
Conferences are held twice throughout the school
year. Both parents are expected to attend the
conference with their child's teachers. Please
see the school calendar for conference dates.
Sign up sheets will be available before the
conferences take place. Parents will have the
opportunity to reschedule the conference up to
two weeks after the scheduled conference time if
Parent/Child conferences are important as this
is when the children will show you what they
have been working on throughout the year.
Kindergarten students going into first grade
will have a parent/teacher conference in the
Basic trust will also have parent/teachers
conferences throughout the year.
We ask that parents share and communicate with
the teachers on a regular, as needed basis. It
is difficult for the teachers to discuss
anything at length during drop off and pick up
times or during class time. Teachers appreciate
messages, questions, suggestions and other
communications in written form and will meet
face to face when as needed.